The following article explains in detail how to upload competencies and assign them to positions or job families, both in bulk and individually, using the Behavioral Indicators methodology.
Scope / Limitations:
To upload competencies individually or in bulk, you must have an administrator profile on the platform or a custom profile with modification permissions for positions and importers.
Definitions:
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Competencies:
A competency is a skill, knowledge, or ability that an employee must possess to perform their job effectively.
In Buk, it is possible to create both specific and transversal competencies for positions or job families, which will be evaluated during the performance evaluation process.
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Indicators:
Observable and measurable characteristics that demonstrate the level of mastery or performance of a competency by the employee.
In a performance evaluation in Buk, evaluators must rate each indicator to assess each competency of the employee. The score for each competency will be the simple average of the scores of its indicators.
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Behavioral Indicators Methodology:
The Behavioral Indicators methodology facilitates the creation of competencies and their respective indicators, which can be assigned according to the position or job family. This ensures that all employees holding a certain position or belonging to a job family can be evaluated with the same competencies and indicators.
Competency Creation Process in Individual Platform:
To create competencies using the Behavioral Indicators methodology, go to the side menu and select "Administrativo." Then, choose "Organización" and click on "Cargos." Next, select the "Competencias" tab, where you will find a list of 22 competencies organized by: update date, name, description, scope, indicators, and actions. These competencies are predefined on the platform and you can delete or edit them by clicking on the corresponding pencil or trash can icons, respectively.
Before creating competencies, it is essential to define the methodology you will use. To do this, click on "Configurar Metodología" and choose "Indicadores conductuales." Then, click on "Actualizar Configuración General" to save the changes.
To create, you must click on the "Crear Competencia" button and complete the following information:
- Name:This is the title of the competency.
- Description:Describes the competency.
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Scope: It is necessary to select the scope of the competency, that is, who will be evaluated.
-Transversal:
The competency will be evaluated for all positions in the organization. When creating a performance evaluation, you can select which transversal competencies you have created will be included in the evaluation, and these will be evaluated for all participants in the evaluation.
- Specific:
The competency will be evaluated for certain positions. After creating the competency, you can assign it to specific positions or job families.
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Indicators:
Finally, add the indicators that will be part of the competency. It is important to remember that indicators are the observable behaviors that represent that competency. During the competency evaluation in a performance evaluation process, evaluators will assign a score to each indicator. The final score for the competency in question will be the simple average of these scores. To add more indicators to the competency, click on "Agregar." You can include as many indicators as needed.
Assignment of Competencies to Positions:
To assign competencies to positions in your organization after completing the Competency Manual, go to the "Organización" section and then select "Cargos." Next, click on "Mostrar."
In the "Competencias" tab, you must enter the Specific Competencies for the position. To add more competencies, click on "Agregar."
You must assign a weight to each competency. The total weight must add up to 100, so you will not be able to edit the weight of the first competency, as it will calculate the remaining weight to reach 100%.
When you set up a performance evaluation and choose to evaluate competencies, you can opt to evaluate both transversal and specific competencies. The specific competencies that will be evaluated for the participants will be those assigned to their position, and the weight will be the one entered here.
Assignment of Competencies to Job Families:
You also have the option to assign competencies through job families. These families allow you to group certain roles that will be evaluated based on the same specific competencies.
To create a job family, first go to the "Familias de Cargos" tab and click on "Crear Familia de Cargo."
You need to assign a name to the family and select the corresponding positions. From this section, you can assign the specific competencies that correspond to the job family. You also have the option to save and add competencies later.
Important: Es crucial elegir entre asignar las competencias a los cargos
individuales o a las familias de cargo. Si asignas a ambos, el peso de las
competencias de los cargos excederá el 100%, lo que no permitirá evaluarlos
Competency Creation Process in Bulk Platform:
You can also upload competencies in bulk using the importers. To do this, go to the "Información" section and select "Importadores." In the "Talento" tab, you will find the specific importer for "Competencias."
To upload competencies in bulk, you must use an Excel file that you can download from the platform.
In the window, you will find instructions for completing each column. Make sure not to modify the file format.
Before downloading the template, remember to enter themaximum number of indicators each competency will have. This is important, as the file will include as many indicator columns as the number you specify in this step.
Then, click on"Descargar plantilla"to get the file and complete it with the necessary information.
An Excel file will be downloaded, which you must complete with the competency information.
The downloaded Excel template contains two sheets:
Instructions (Sheet 1)
Includes detailed explanations on how to complete the other sheet.
Upload competencies (Sheet 2)
On this sheet, you enter the competencies following the previous instructions.
Once you have completed the file, return to the platform and select "Subir plantilla" to upload the file.
After uploading the competencies, you must assign them to positions or job families individually as mentioned earlier.
🤖 This article was translated using artificial intelligence. View original article.