Learn about the details of each available setting in the side menu of the moduleDocuments and Signature, and how they help you improve document management in your company.
Electronic Signature:
🔐 Allow any Legal Representative to sign
Allows any Legal Representative of the company to sign key documents such as vacation certificates or severance agreements.
✅ Useful when there are multiple authorized representatives.
🔒 If disabled, only the default or secondary assigned representative will sign.
📩 Send copy to Legal Representatives
Automatically sends a copy of the signed document to all representatives who participated in the process.
📌 Ideal for maintaining transparency and legal traceability in document signing.
Security:
📎 Download documents via QR without user
Allows anyone with the validation QR to download the document, without needing to access Buk.
🔓 Useful for securely and easily sharing signed documents with external parties or collaborators without an active account.
Bulk document download:
📁 Bulk download in folders
Automatically organizes downloaded documents into folders within the .zip file.
🗂️ Improves classification and organization, especially useful in processes with high document demand.
👤 Bulk download by collaborator
Includes the collaborator's name in each downloaded file.
📄 Makes it easy to quickly identify documents without needing to open them.
🗃️ Bulk download maintaining folder structure
Keeps the same folder structure from the collaborator's file when downloading documents.
📌 Ideal for teams that already work with that structure internally and want continuity.
Others:
🗑️ Allow deletion of signed documents
Grants the Superadmin the ability to delete signed documents in bulk.
⚠️ Useful in cases of error or legal requirements, but should be used with caution.
🤖 This article was translated using artificial intelligence. View original article.